REST API: Payroll by Jobcode Report

Last Updated: October 25, 2017

Description

Retrieves a payroll report, broken down by jobcode, with filters to narrow down the results.

Overtime (and double time) are allocated based on the jobcode they are working on at the time the thresholds are crossed. In other words, by order of occurrence.

As an example, assume that an employee works 60 hours against 3 different job codes, following this schedule: 25 hours against jobcode A, then 25 hours against jobcode B, then 10 hours against jobcode C. The report would allocate the time as follows:

JobcodeHoursRegularOvertime
A25250
B251510
C10010

Resource Information

HTTP Method POST
Endpoint https://rest.tsheets.com/api/v1/reports/payroll_by_jobcode
Authentication Token header required. See authentication section
Request format json object. Pass an object of filters as the value to a 'data' property (see example below).
Response format json
Response object See example below

Available Filters

start_date:
required
String. YYYY-MM-DD formatted date. Any time with a date falling on or after this date will be included.

The date range defined by start_date and end_date must not exceed 31 days.
end_date:
required
String. YYYY-MM-DD formatted date. Any time with a date falling on or before this date will be included.

The date range defined by start_date and end_date must not exceed 31 days.
user_ids:
optional
Integer. A comma-separated list of user ids. Only time for these users will be included.
group_ids:
optional
Integer. A comma-separated list of group ids. Only time for users from these groups will be included.
advanced_overtime:
optional / required (see below)
String. 'yes' or 'no'. If 'yes', overtime will be formatted such that it includes the time for individual multipliers and can support more than just 1.5x (ot) and 2x (dt) overtime.
The default for api keys created before Oct 25th 2017 is 'no', however, the default for api keys created after this date is 'yes' and attempting to pass this parameter with a value of 'no' will result in an exception.
NOTE: This setting is required to be passed as 'yes' if the Overtime add-on is installed and rates other than the standard 1.5x and 2x rates are defined. This is enforced so that incorrect overtime values that do not comply with the standard "total_ot_seconds" (1.5x) and "total_dt_seconds" (2x) rates are not missed.

Understanding the Output

The best way to understand how the output is laid out is to look at some sample output - with comments out to the side explaining things.

{
  "results": {
    "filters": {                                    ## The query parameters (passed in to
                                                    ## the API)
      "start_date": "2017-03-12",                   ## Start date for the report
      "end_date": "2017-03-18",                     ## End date for the report
      "user_ids": [                                 ## Array of user IDs to include in the
        "15790",                                    ## report. If not present, all users
        "76108",                                    ## will be included.
        "76124"
      ]
    },
    "payroll_by_jobcode_report": {                  ## The report section of the output
      "totals": {                                   ## Overall totals for each jobcode
                                                    ## contained in the report
        "82026": {                                  ## Jobcode
          "jobcode_id": 82026,                      ## Jobcode ID
          "total_re_seconds": 0,                    ## Total regular seconds for this
                                                    ## jobcode
          "total_ot_seconds": 0,                    ## Total overtime seconds for this
                                                    ## jobcode
          "total_dt_seconds": 0,                    ## Total double time seconds for this
                                                    ## jobcode
          "total_pto_seconds": 28800,               ## Total PTO seconds for this jobcode
          "total_work_seconds": 28800               ## Total number of seconds for this
        },                                          ## jobcode
        "733512": {
          "jobcode_id": 733512,
          "total_re_seconds": 57600,
          "total_ot_seconds": 18300,
          "total_dt_seconds": 0,
          "total_pto_seconds": 0,
          "total_work_seconds": 75900
        }
      },
      "by_user": {                                  ## Totals, by user, section
        "15790": {                                  ## User
          "user_id": 15790,                         ## User ID
          "totals": {                               ## Totals for each jobcode, for this
                                                    ## user
            "82026": {                              ## Jobcode
              "jobcode_id": 82026,                  ## Jobcode ID
              "total_re_seconds": 0,
              "total_ot_seconds": 0,
              "total_dt_seconds": 0,
              "total_pto_seconds": 28800,
              "total_work_seconds": 28800
            },
            "733512": {
              "jobcode_id": 733512,
              "total_re_seconds": 57600,
              "total_ot_seconds": 18300,
              "total_dt_seconds": 0,
              "total_pto_seconds": 0,
              "total_work_seconds": 75900
            }
          },
          "dates": {                                ## Totals, by date for this user
            "2017-03-15": {                         ## Date
              "82026": {                            ## Jobcode
                "jobcode_id": 82026,                ## Jobcode ID
                "total_re_seconds": 0,
                "total_ot_seconds": 0,
                "total_dt_seconds": 0,
                "total_pto_seconds": 28800,
                "total_unpaid_seconds": 0,
                "total_work_seconds": 28800
              },
              "733512": {
                "jobcode_id": 733512,
                "total_re_seconds": 28800,
                "total_ot_seconds": 8340,
                "total_dt_seconds": 0,
                "total_pto_seconds": 0,
                "total_unpaid_seconds": 0,
                "total_work_seconds": 37140
              }
            }
          }
        }
      }
    }
  }
}
        

The format with advanced overtime is as follows:

{
  "results": {
    "filters": {                                    ## The query parameters (passed in to
                                                    ## the API)
      "start_date": "2017-03-12",                   ## Start date for the report
      "end_date": "2017-03-18",                     ## End date for the report
      "user_ids": [                                 ## Array of user IDs to include in the
        "15790",                                    ## report. If not present, all users
        "76108",                                    ## will be included.
        "76124"
      ]
    },
    "payroll_by_jobcode_report": {                  ## The report section of the output
      "totals": {                                   ## Overall totals for each jobcode
                                                    ## contained in the report
        "82026": {                                  ## Jobcode
          "jobcode_id": 82026,                      ## Jobcode ID
          "total_re_seconds": 0,                    ## Total regular seconds for this
                                                    ## jobcode
          "total_pto_seconds": 28800,               ## Total PTO seconds for this jobcode
          "total_work_seconds": 28800               ## Total number of seconds for this
                                                    ## jobcode
          "overtime_seconds": {                     ## This replaces "total_ot_seconds" 
            "1.6": 0,                               ## and "total_dt_seconds"
            "3"  : 0
          }           
        },                                          
        "733512": {
          "jobcode_id": 733512,
          "total_re_seconds": 57600,
          "total_pto_seconds": 0,
          "total_work_seconds": 75900
          "overtime_seconds": {                      
            "1.6": 18300,                               
            "3"  : 0
          }           
        }
      },
      "by_user": {                                  ## Totals, by user, section
        "15790": {                                  ## User
          "user_id": 15790,                         ## User ID
          "totals": {                               ## Totals for each jobcode, for this
                                                    ## user
            "82026": {                              ## Jobcode
              "jobcode_id": 82026,                  ## Jobcode ID
              "total_re_seconds": 0,
              "total_pto_seconds": 28800,
              "total_work_seconds": 28800
              "overtime_seconds": {                      
                "1.6": 0,                               
                "3"  : 0
              }           
            },
            "733512": {
              "jobcode_id": 733512,
              "total_re_seconds": 57600,
              "total_pto_seconds": 0,
              "total_work_seconds": 75900
              "overtime_seconds": {                      
                "1.6": 18300,                               
                "3"  : 0
              }           
            }
          },
          "dates": {                                ## Totals, by date for this user
            "2017-03-15": {                         ## Date
              "82026": {                            ## Jobcode
                "jobcode_id": 82026,                ## Jobcode ID
                "total_re_seconds": 0,
                "total_pto_seconds": 28800,
                "total_unpaid_seconds": 0,
                "total_work_seconds": 28800
                "overtime_seconds": {                      
                  "1.6": 0,                               
                  "3"  : 0
                }           
              },
              "733512": {
                "jobcode_id": 733512,
                "total_re_seconds": 28800,
                "total_pto_seconds": 0,
                "total_unpaid_seconds": 0,
                "total_work_seconds": 37140
                "overtime_seconds": {                      
                  "1.6": 8340,                               
                  "3"  : 0
                }           
              }
            }
          }
        }
      }
    }
  }
}
        

Notice that the "total_ot_seconds" and "total_dt_seconds" has been replaced by a object called "overtime_seconds" in each instance where the key is the multiplier rate and the value is the number of seconds of overtime at that rate. (i.e 8340 seonds at 1.5x)

Examples

Retrieve a payroll report, broken down by jobcode, for the given time period within an account.

                
## REQUEST
curl -H "Authorization: Bearer " -H "Content-Type: application/json" -X POST -i "https://rest.tsheets.com/api/v1/reports/payroll_by_jobcode" -d @tspayrollbyjobcode.json

## contents of the @tspayrollbyjobcode.json file are:
{
    "data": {
        "user_ids": "15790,76108,76124",
        "start_date": "2017-03-12",
        "end_date": "2017-03-18",
        "advanced_overtime": "no"
    }
}

## RESPONSE
HTTP/1.1 200 OK
Content-Type: application/json


{
  "results": {
    "filters": {
      "start_date": "2017-03-12",
      "end_date": "2017-03-18",
      "user_ids": [
        "15790",
        "76108",
        "76124"
      ]
    },
    "payroll_by_jobcode_report": {
      "totals": {
        "82024": {
          "jobcode_id": 82024,
          "total_re_seconds": 0,
          "total_ot_seconds": 0,
          "total_dt_seconds": 0,
          "total_pto_seconds": 14400,
          "total_work_seconds": 14400
        },
        "82026": {
          "jobcode_id": 82026,
          "total_re_seconds": 0,
          "total_ot_seconds": 0,
          "total_dt_seconds": 0,
          "total_pto_seconds": 28800,
          "total_work_seconds": 28800
        },
        "762436": {
          "jobcode_id": 762436,
          "total_re_seconds": 0,
          "total_ot_seconds": 0,
          "total_dt_seconds": 0,
          "total_pto_seconds": 28800,
          "total_work_seconds": 28800
        }
      },
      "by_user": {
        "15790": {
          "user_id": 15790,
          "totals": {
            "82026": {
              "jobcode_id": 82026,
              "total_re_seconds": 0,
              "total_ot_seconds": 0,
              "total_dt_seconds": 0,
              "total_pto_seconds": 28800,
              "total_work_seconds": 28800
            },
            "733512": {
              "jobcode_id": 733512,
              "total_re_seconds": 57600,
              "total_ot_seconds": 18300,
              "total_dt_seconds": 0,
              "total_pto_seconds": 0,
              "total_work_seconds": 75900
            },
            "733514": {
              "jobcode_id": 733514,
              "total_re_seconds": 28800,
              "total_ot_seconds": 12480,
              "total_dt_seconds": 0,
              "total_pto_seconds": 0,
              "total_work_seconds": 41280
            },
            "733516": {
              "jobcode_id": 733516,
              "total_re_seconds": 28800,
              "total_ot_seconds": 3360,
              "total_dt_seconds": 0,
              "total_pto_seconds": 0,
              "total_work_seconds": 32160
            },
            "733528": {
              "jobcode_id": 733528,
              "total_re_seconds": 28800,
              "total_ot_seconds": 14400,
              "total_dt_seconds": 0,
              "total_pto_seconds": 0,
              "total_work_seconds": 43200
            }
          },
          "dates": {
            "2017-03-13": {
              "733528": {
                "jobcode_id": 733528,
                "total_re_seconds": 28800,
                "total_ot_seconds": 14400,
                "total_dt_seconds": 0,
                "total_pto_seconds": 0,
                "total_unpaid_seconds": 0,
                "total_work_seconds": 43200
              }
            },
            "2017-03-14": {
              "733516": {
                "jobcode_id": 733516,
                "total_re_seconds": 28800,
                "total_ot_seconds": 3360,
                "total_dt_seconds": 0,
                "total_pto_seconds": 0,
                "total_unpaid_seconds": 0,
                "total_work_seconds": 32160
              }
            },
            "2017-03-15": {
              "82026": {
                "jobcode_id": 82026,
                "total_re_seconds": 0,
                "total_ot_seconds": 0,
                "total_dt_seconds": 0,
                "total_pto_seconds": 28800,
                "total_unpaid_seconds": 0,
                "total_work_seconds": 28800
              },
              "733512": {
                "jobcode_id": 733512,
                "total_re_seconds": 28800,
                "total_ot_seconds": 8340,
                "total_dt_seconds": 0,
                "total_pto_seconds": 0,
                "total_unpaid_seconds": 0,
                "total_work_seconds": 37140
              }
            },
            "2017-03-16": {
              "733514": {
                "jobcode_id": 733514,
                "total_re_seconds": 28800,
                "total_ot_seconds": 12480,
                "total_dt_seconds": 0,
                "total_pto_seconds": 0,
                "total_unpaid_seconds": 0,
                "total_work_seconds": 41280
              }
            },
            "2017-03-17": {
              "733512": {
                "jobcode_id": 733512,
                "total_re_seconds": 28800,
                "total_ot_seconds": 9960,
                "total_dt_seconds": 0,
                "total_pto_seconds": 0,
                "total_unpaid_seconds": 0,
                "total_work_seconds": 38760
              }
            }
          }
        },
        "76108": {
          "user_id": 76108,
          "totals": {
            "733512": {
              "jobcode_id": 733512,
              "total_re_seconds": 18960,
              "total_ot_seconds": 0,
              "total_dt_seconds": 0,
              "total_pto_seconds": 0,
              "total_work_seconds": 18960
            },
            "733516": {
              "jobcode_id": 733516,
              "total_re_seconds": 8700,
              "total_ot_seconds": 0,
              "total_dt_seconds": 0,
              "total_pto_seconds": 0,
              "total_work_seconds": 8700
            },
            "762436": {
              "jobcode_id": 762436,
              "total_re_seconds": 0,
              "total_ot_seconds": 0,
              "total_dt_seconds": 0,
              "total_pto_seconds": 28800,
              "total_work_seconds": 28800
            }
          },
          "dates": {
            "2017-03-13": {
              "733512": {
                "jobcode_id": 733512,
                "total_re_seconds": 18960,
                "total_ot_seconds": 0,
                "total_dt_seconds": 0,
                "total_pto_seconds": 0,
                "total_unpaid_seconds": 0,
                "total_work_seconds": 18960
              }
            },
            "2017-03-14": {
              "733516": {
                "jobcode_id": 733516,
                "total_re_seconds": 8700,
                "total_ot_seconds": 0,
                "total_dt_seconds": 0,
                "total_pto_seconds": 0,
                "total_unpaid_seconds": 0,
                "total_work_seconds": 8700
              }
            },
            "2017-03-15": {
              "762436": {
                "jobcode_id": 762436,
                "total_re_seconds": 0,
                "total_ot_seconds": 0,
                "total_dt_seconds": 0,
                "total_pto_seconds": 28800,
                "total_unpaid_seconds": 0,
                "total_work_seconds": 28800
              }
            }
          }
        },
        "76124": {
          "user_id": 76124,
          "totals": {
            "82024": {
              "jobcode_id": 82024,
              "total_re_seconds": 0,
              "total_ot_seconds": 0,
              "total_dt_seconds": 0,
              "total_pto_seconds": 14400,
              "total_work_seconds": 14400
            },
            "733516": {
              "jobcode_id": 733516,
              "total_re_seconds": 144000,
              "total_ot_seconds": 28800,
              "total_dt_seconds": 3600,
              "total_pto_seconds": 0,
              "total_work_seconds": 176400
            }
          },
          "dates": {
            "2017-03-13": {
              "733516": {
                "jobcode_id": 733516,
                "total_re_seconds": 28800,
                "total_ot_seconds": 0,
                "total_dt_seconds": 0,
                "total_pto_seconds": 0,
                "total_unpaid_seconds": 0,
                "total_work_seconds": 28800
              }
            },
            "2017-03-14": {
              "733516": {
                "jobcode_id": 733516,
                "total_re_seconds": 28800,
                "total_ot_seconds": 14400,
                "total_dt_seconds": 3600,
                "total_pto_seconds": 0,
                "total_unpaid_seconds": 0,
                "total_work_seconds": 46800
              }
            },
            "2017-03-15": {
              "82024": {
                "jobcode_id": 82024,
                "total_re_seconds": 0,
                "total_ot_seconds": 0,
                "total_dt_seconds": 0,
                "total_pto_seconds": 14400,
                "total_unpaid_seconds": 0,
                "total_work_seconds": 14400
              },
              "733516": {
                "jobcode_id": 733516,
                "total_re_seconds": 28800,
                "total_ot_seconds": 0,
                "total_dt_seconds": 0,
                "total_pto_seconds": 0,
                "total_unpaid_seconds": 0,
                "total_work_seconds": 28800
              }
            },
            "2017-03-16": {
              "733516": {
                "jobcode_id": 733516,
                "total_re_seconds": 28800,
                "total_ot_seconds": 14400,
                "total_dt_seconds": 0,
                "total_pto_seconds": 0,
                "total_unpaid_seconds": 0,
                "total_work_seconds": 43200
              }
            },
            "2017-03-17": {
              "733516": {
                "jobcode_id": 733516,
                "total_re_seconds": 28800,
                "total_ot_seconds": 0,
                "total_dt_seconds": 0,
                "total_pto_seconds": 0,
                "total_unpaid_seconds": 0,
                "total_work_seconds": 28800
              }
            }
          }
        }
      }
    }
  },
  "supplemental_data": {
    "users": {
      "15790": {
        "id": 15790,
        "first_name": "Adam",
        "last_name": "Ashton",
        "group_id": 1648,
        "active": true,
        "employee_number": 3748,
        "salaried": true,
        "exempt": false,
        "username": "aashton",
        "email": "d@ds6.us",
        "payroll_id": "",
        "hire_date": "0000-00-00",
        "term_date": "0000-00-00",
        "last_modified": "2017-04-24T17:26:44+00:00",
        "last_active": "2017-04-18T12:35:26+00:00",
        "created": "2016-03-11T00:00:16+00:00",
        "client_url": "dstokes",
        "company_name": "dstokes",
        "mobile_number": "",
        "pto_balances": {
          "82024": 151920,
          "82026": 0,
          "762436": 3960
        },
        "submitted_to": "2017-03-12",
        "approved_to": "2017-03-12",
        "manager_of_group_ids": [],
        "require_password_change": false,
        "pay_rate": 0,
        "pay_interval": "hour",
        "permissions": {
          "admin": false,
          "mobile": true,
          "status_box": false,
          "reports": false,
          "manage_timesheets": false,
          "manage_authorization": false,
          "manage_users": false,
          "manage_my_timesheets": true,
          "manage_jobcodes": false,
          "pin_login": false,
          "approve_timesheets": false,
          "manage_schedules": false,
          "external_access": false,
          "manage_my_schedule": false,
          "manage_company_schedules": false,
          "view_company_schedules": false,
          "view_group_schedules": false,
          "manage_no_schedules": false,
          "view_my_schedules": false
        },
        "customfields": ""
      },
      "76108": {
        "id": 76108,
        "first_name": "Alison",
        "last_name": "Canseco",
        "group_id": 0,
        "active": true,
        "employee_number": 0,
        "salaried": true,
        "exempt": false,
        "username": "acanseco",
        "email": "",
        "payroll_id": "",
        "hire_date": "0000-00-00",
        "term_date": "0000-00-00",
        "last_modified": "2017-04-24T17:25:55+00:00",
        "last_active": "2017-04-05T16:33:55+00:00",
        "created": "2016-10-20T22:40:10+00:00",
        "client_url": "dstokes",
        "company_name": "dstokes",
        "mobile_number": "",
        "pto_balances": {
          "82024": 414000,
          "82026": 0,
          "762436": 115200
        },
        "submitted_to": "2017-03-12",
        "approved_to": "2017-03-12",
        "manager_of_group_ids": [
          1648
        ],
        "require_password_change": false,
        "pay_rate": 0,
        "pay_interval": "hour",
        "permissions": {
          "admin": false,
          "mobile": true,
          "status_box": false,
          "reports": false,
          "manage_timesheets": false,
          "manage_authorization": false,
          "manage_users": false,
          "manage_my_timesheets": true,
          "manage_jobcodes": false,
          "pin_login": false,
          "approve_timesheets": false,
          "manage_schedules": false,
          "external_access": false,
          "manage_my_schedule": false,
          "manage_company_schedules": true,
          "view_company_schedules": false,
          "view_group_schedules": false,
          "manage_no_schedules": false,
          "view_my_schedules": false
        },
        "customfields": ""
      },
      "76124": {
        "id": 76124,
        "first_name": "Erica",
        "last_name": "West",
        "group_id": 0,
        "active": true,
        "employee_number": 0,
        "salaried": false,
        "exempt": false,
        "username": "ewest",
        "email": "",
        "payroll_id": "",
        "hire_date": "0000-00-00",
        "term_date": "0000-00-00",
        "last_modified": "2017-04-20T13:50:28+00:00",
        "last_active": "2017-04-20T13:50:29+00:00",
        "created": "2016-10-20T22:47:22+00:00",
        "client_url": "dstokes",
        "company_name": "dstokes",
        "mobile_number": "",
        "pto_balances": {
          "82024": 129600,
          "82026": 0,
          "762436": 144000
        },
        "submitted_to": "2015-03-12",
        "approved_to": "2015-01-08",
        "manager_of_group_ids": [],
        "require_password_change": false,
        "pay_rate": 0,
        "pay_interval": "hour",
        "permissions": {
          "admin": false,
          "mobile": false,
          "status_box": false,
          "reports": false,
          "manage_timesheets": false,
          "manage_authorization": false,
          "manage_users": false,
          "manage_my_timesheets": true,
          "manage_jobcodes": false,
          "pin_login": true,
          "approve_timesheets": false,
          "manage_schedules": false,
          "external_access": false,
          "manage_my_schedule": false,
          "manage_company_schedules": false,
          "view_company_schedules": false,
          "view_group_schedules": false,
          "manage_no_schedules": false,
          "view_my_schedules": false
        },
        "customfields": ""
      }
    },
    "jobcodes": {
      "82024": {
        "id": 82024,
        "parent_id": 0,
        "assigned_to_all": true,
        "billable": false,
        "active": true,
        "type": "pto",
        "has_children": false,
        "billable_rate": 0,
        "short_code": "",
        "name": "Vacation",
        "last_modified": "2015-11-18T21:34:19+00:00",
        "created": "2015-11-18T21:34:19+00:00",
        "filtered_customfielditems": "",
        "required_customfields": []
      },
      "82026": {
        "id": 82026,
        "parent_id": 0,
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